The Personal Data Protection Act 2010 (hereinafter referred to as the “Act”), which regulates the processing of personal data in commercial transactions, applies to DF Automation & Robotics Sdn Bhd (hereinafter referred to as “our”, “us” or “we”) as a data user. For the purpose of this notice, terms used herein shall have the meanings ascribed to them in the Act.

1.This Notice serves to inform you that we may process your personal data.

2. The personal data in relation to you may include information on your name, address, contact details, resume, details of birth, education background, employment history, referees and results of employment checks (including background, credit and references checks), copies and other details of identification documents, marital status, racial or ethnic origin, physical or mental health or medical condition(s), commission or alleged commission of any offence or proceedings for any offence committed or alleged to have been committed including past misconduct, the disposal of such proceedings or the sentence of any court in such proceedings and information captured on security systems (including voice, video, Close Circuit Television (CCTV) and security recordings). You may also be required to provide us with your personal financial and social security details, your relatives’ personal and financial details, your emergency contact details and details of directorship or shareholding.

3. We may process your personal data, including any additional information you may subsequently provide to us, for the purposes of the contract of service or contract for service or such other contract as may have been entered into between you and us or for the purpose of your employment.

4. In addition to the above, the personal data and the other information collected from you, including any information that you subsequently provide may be used and processed by us for the following reasons:-

4.1. processing employment applications including pre-employment checks;
4.2. determining and reviewing salaries, incentives, bonuses and other benefits;
4.3. consideration for promotion, career development, training, secondment or transfer, performance monitoring, health and safety administration and security and access control;
4.4. monitoring compliance with our internal rules and policies and adherence to our Business Conduct Guidelines;
4.5. complying with the compliance and disclosure requirements of any and all governmental and/or quasi- governmental departments and/or agencies, regulatory and/or statutory bodies (e.g. Inland Revenue Board, the Employees’ Provident Fund Board, the Social Security Organisation and Bank Negara Malaysia);
4.6. to enforce our rights under employment law or any other applicable laws to defend our rights under the law including but not limited to any disciplinary action or actions relating to the termination of employment; and
4.7. purposes relating thereto.

5. Employees and potential employees ought to be aware that failure to supply such data will result in us being unable to process employment applications, or affect our ability to perform our obligations under any potential or existing employment contract and/or your ability to enjoy the benefits of your employment with us.

6. If an application for employment is successful, data about employees (including sensitive personal data) may also be collected from employees during the period of their employment with us and from other sources such as third party background checks, any registered credit reporting agency, any regulatory authorities and any authority, central depository or depository agent in relation to the securities industry.

7. Data held by us relating to employees and potential employees will be kept confidential but we may provide such information to the following parties, whether within or outside Malaysia, for the purposes as set out in paragraph 4 above (which parties may also subsequently process, transfer and disclose such data for the purposes set out in paragraph 4):-

7.1 DF Automation & Robotics Sdn Bhd known as the (“DF”)

7.2 any agent, contractor, service provider, any professional adviser or third party who provides administrative, telecommunications, human resources management or administrative services (including but not limited to performance of pre-employment or background checks, payroll administration, safety and provision or administration of benefits entitled to by employees) or any other service to the DF;

7.3 any other person under a duty of confidentiality to the DF which has undertaken to keep such information confidential;

7.4 persons seeking employee references in respect of employees;

7.5 any person to whom the DF is under an obligation to make disclosure under the requirements of any law binding on the DF or under and the purposes of any guidelines or regulations issued by regulatory or other authorities with which the DF are expected to comply;

7.6 any court and/or officer of the court;

7.7 any healthcare professional or hospital;

7.8 our auditors;

7.9 our lawyers and compliance professionals;

7.10 our banks; and

7.11 our service providers and vendors.

8. You may access and request for correction of your personal data and/or to limit the processing of your personal data, or make any enquiries or complaints in respect of your personal data, by contacting us at our office address, presently at:-

HR Department
DF Automation & Robotics Sdn Bhd (HQ) No 5, Jalan Impian Emas 18
Taman Impian Emas 81300, Skudai, Johor
Tel: 07-562 3547

9. Pursuant to the Act, we may refuse to comply with your request for access or correction to your personal data and if we refuse to comply with such request, we will inform you of our refusal and the reason for our refusal.

10. We reserve the right to amend this Notice at any time and will ensure that a notice of such amendments will be made available to you through the DF intranet or through any other mode we view appropriate and suitable.

11. You are responsible for ensuring that the personal data you provide us is accurate, complete and not misleading and that such personal data is kept up to date.

12. If you give us personal data or information about another person, you must first confirm that he/she has appointed you to act for him/her, to consent to the processing of his/her personal data and to receive on his/her behalf any data protection notices.

13. Any personal data supplied by you will be retained by the DF as long as necessary for the fulfilment of the purposes set out in this Notice or as is required to satisfy any legal, regulatory and/or accounting requirements.

14. Your continued employment with us is deemed consent for us to collect, process, and store the data in accordance with the above. Failure to consent to the above may result in our inability to perform our obligations under any potential or existing employment contract or your ability to enjoy the benefits of your employment with us.

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